Executive Assistant

Executive Assistant

Location: Kailua, HI

Kirschner Contractors is seeking a motivated, eager professional to join our team.

SUMMARY

We seek a proactive and detail-oriented Executive Assistant. The ideal candidate will provide administrative support to ensure efficient office operation.

Approximately 25 hours per week, with the possibility of additional hours

Location: This position is based in person at our Kailua office.

ESSENTIAL SKILLS AND EXPERIENCE

• Above average knowledge of MS Office tools, including Word, Excel, and Teams;
• Above average computer/internet skills;
• Hawaii Notary Public, or willingness to obtain credentials immediately;
• Excellent written and verbal communication skills;
• Self-starter and critical-thinker;
• Effectively allocate resources and time;
• High-quality workmanship;
• Excellent organization skills, attention to detail, and accuracy;
• Ability to function effectively in a team environment;
• Self-motivated, self-directed, and able to work independently;
• Ability to interact and multitask with project team members and clients;
• Willingness to learn new skills, knowledge, and technical abilities quickly.

RESPONSIBILITIES

• Provide total administrative support for senior management, as directed;
• Maintain constant communication with Senior Management;
• Contribute to and support the office personnel in their job function;
• Provide oversight of all office and field administrative support needs according to current systems;
• Facilitate and manage the calendar and email of Senior Management;
• Manage certification renewal requirements for project staff;
• Manage travel arrangements and reservations;
• Order supplies and track office inventories;
• Ensure discretion with sensitive or confidential matters;
• Flexibility to meet the needs of current projects and the needs of Kirschner Contractors;
• Maintain a safe and healthy working environment by establishing, following, and enforcing standards and procedures and complying with legal regulations. Maintain a zero-tolerance drug-free environment.

ABOUT KIRSCHNER CONTRACTORS

The Kirschner Contractors team brings decades of actual “hands-on” construction and management experience, having successfully completed hundreds of projects totaling billions of dollars. This includes commercial, industrial, and heavy/civil projects on private, government, and federal contracts worldwide.

Our company promotes “best practices” and utilizes the latest software applications to execute our projects. We work with owners, construction managers, general contractors, subcontractors, architects, and engineers. We pride ourselves on our attention to detail, professional care, and timely work product in providing our services.

As a Woman-Owned Small Business, we aim to meet and surpass our clients' expectations.

Kirschner Contractors is an Equal Opportunity Employer

Please include all resumes and letters of interest when applying.